Close Bank

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Overview

There are three modes to close the bank (simple, modified, detail, as set on CAS). This screenshot is of the detail mode where the user enters the quantity of each bill denomination found in the cash register when the bank is closed, and the bank total is automatically generated.

From the CAS the maximum bank closing amount is set. If the actual closing amount on the register is greater than the previously set maximum closing amount, the register user should enter the maximum closing amount and will be taken to a screen where the remaining balance can be entered. A deposit box will appear for the remaining amount and the amount over the maximum closing amount can be entered. The total value is located on the bottom of the screen and the maximum closing amount plus the entered deposit value should equal the total amount.

NoteUsers must not enter special characters such as a comma (,) or dollar sign ($). Using these characters will cause the entry to not be accepted by the system.

Once the bank is closed, all transactions for that day end, and when the bank is reopened all reports start back at zero. If the bank is closed, then opened on the same day, the closing balance will be retained causing the current cash balances to be reflected incorrectly. The correct process is to open the bank with the previous closing amount and then to perform a cash pick up transaction.

Note :

Once the bank is closed, all keystrokes are disabled (the user is only able to Close Batch and Log Out). This is a security feature which requires a user to log in in order to perform any activity.

Detailed Mode

 

Closing Procedures - Best Practices WinPOS

Overview

Here is a quick breakdown of the Best Practices for Closing Procedures on the Win POS. We have broken down the steps into a Simple to Advanced list depending on the way you operate your Business.

Please note that these reports are available for current day only on the POS. CAS Reports include the Real Time Sales Report with a breakdown of tenders and Cash Balance Report and can be filtered for any date/time, so you are able to access the sales and cash data for past days if the daily reports are not run.

A Very Simple Closing - After your last Sale...

  1. Run your Daily Sales Summary Report - running this report not only provides your Sales details for the Day, but it also runs a Sync to CAS to ensure all of your Sales Information has pushed to CAS.

POS --> Reports --> Daily Sales Summary

  1. Logout of the POS

Simple Closing - After your last Sale...

  1. Run your Daily Sales Summary Report - running this report not only provides your Sales details for the Day, but it also runs a Sync to CAS to ensure all of your Sales Information has pushed to CAS.
    • POS --> Reports --> Daily Sales Summary
  2. Cash Balance Report - if you are managing your Bank, the Cash Balance Report would be ideal, as it breaks down your Opening Balance, Cash Transactions, and any Cash Payouts or Pick Ups you might have run. This is helpful for the next step when Closing your Bank.
    • POS --> Reports --> Cash Balance
  3. Close your Bank - your Bank can be Closed in three different modes, to read more about it - click here.
    • POS --> Management --> Close Bank

Advanced Closing - After your last Sale...

  1. Run all Reports POS --> Reports
  2. Z Report and ZZ Reports - These are useful if you have multiple shifts.
  3. Cash Balance Report - if you are managing your Bank, the Cash Balance Report would be ideal, as it breaks down your Opening Balance, Cash Transactions, and any Cash Payouts or Pick Ups you might have run. This is helpful for the next step when Closing your Bank. POS --> Reports --> Cash Balance
  4. Financial Reconciliation - create a reconciliation for the day by entering in your Total Cash, Credit, and other Sales. CAS --> Transactions --> Financial --> Reconciliation
  5. Close your Bank - your Bank can be Closed in three different modes, to read more about it - click here. POS --> Management --> Close Bank

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