League Reporting

The League Reporting enhances the Console portal by providing comprehensive sales reports for NBA (National Basketball Association) and NHL (National Hockey League) teams. These reports are essential for compliance with league requirements and informed decision-making.

The NBA and NHL sports leagues both require the teams that play under them to provide sales reporting after each game and a monthly summary. Each league requires the data to be in different formats and grouped in certain ways. We can create different league reports and a mechanism for the team to format the data correctly. 

Key Goals of the League Reports

• Compliance with League Requirements:
  • Both the NBA and NHL have mandatory reporting requirements for sales data from each game and on a monthly basis. These reports help teams meet those compliance standards by ensuring the data is formatted correctly and includes required details.
• Enhanced Data Organization:
  • Teams can aggregate and group sales data in specific categories, that are required by leagues. The Console provides the flexibility to create custom mappings and groupings, even if these categories don’t align exactly with the team’s existing structure.
• Streamlined Reporting Process:
  • The League Reports feature automates much of the data collection based on event or monthly selections, reducing manual work. Configurable templates allow teams to quickly create reports that match league formats, ensuring consistent, standardized data submission.
• Informed Decision-Making:
  • These reports give teams insight into game-day and month-end sales data, helping them make informed business decisions on inventory, staffing, and promotions. They can also track performance against budgeted sales targets.

Report Types

• Game Night Reports (for both NBA and NHL): Used to capture detailed, game-by-game sales data. Configured for individual events, these reports focus on specific games and include information like opponents, game night weather, and sales at various store levels.
• Month-End Report (NBA only): Provide aggregated sales data over a month, summarized by department and category to meet the NBA's monthly reporting standards.

Each report type is configurable to meet specific league formatting and category requirements, helping teams fulfill compliance obligations effectively.

Accessing the Report

To access League Reports in the Console portal, follow these steps:

1. Log in to the Console Portal.
2. Navigate to the Sidebar Menu: On the left side of the portal, you'll see the main navigation menu.
3. Select “League Reports”:
   • Expand the League Reports section to view the available report types.
4. Choose the Report Type:
   • Click on the specific report type you need:
     • NBA Game Night Report
     • NBA Month-End Report
     • NHL Game Night Report

Once you select a report type, you’ll enter the report generation page, where you can configure, create, and export reports based on the selected NBA or NHL reporting requirements.

Steps to Configure the Reports

Configuration allows you to customize settings like store and category groupings, drop-down fields, and more, to meet specific league requirements (NBA or NHL). To configure a report in the Console portal’s League Reports section, follow these steps. 

1. Navigate to the League Reports Section:
   • Log in to the Console portal.
   • From the sidebar, go to League Reports and select the type of report you want to configure (e.g., NBA Game Night Report, NBA Month End Report, or NHL Game Night Report).
2. Click on “Configure”:
   • On the report page, click on the Configure button, located near the top right corner.
3. Set up the Configuration:
   • Depending on the report type, you will need to define different settings. Here’s a breakdown of the configuration options:

Configure NBA Game Night Report:

• Store Grouping: Select which stores to include in the report, such as:
  • Main Store
  • Event Level / Lower Level
  • Suite Level
  • Mid / Upper Bowl
  • Other
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Configure NBA Month-End Report:

• Specify Department Groupings. Users will have to map to Departments in retailcloud.
  • (Apparel (Including Headwear)
  • Non-Apparel)
• Specify Category Groupings. Users will have to map to Categories in retailcloud.
  • Jerseys (Total all iterations)
  • Other Men's Apparel (not including jerseys)
  • Other Women's Apparel (not including jerseys)
  • Other Youth / Kids Apparel (not including jerseys)
  • Accessories
  • Headwear
  • Sporting Goods (including basketballs)
  • Novelties
  • Trading Cards
  • Toys/Games
  • Other
• Specify Store Groupings. Users will have to map to Venue, Register, or Stores in retailcloud.
  • In-Arena
  • Online
  • External

Configure NHL Game Night Report:

• Select stores to include.
• Define Category Groupings
  • Jersey
  • Headwear
  • Men’s Apparel
  • Women’s Apparel
  • Infant/Youth Apparel
  • Non-Apparel
• Define Unit Groupings
  • Adidas Jersey
  • Fanatics Men’s Jersey
  • Fanatics Women’s Jersey
  • Outerstuff Jersey
  • Tees - ALL
  • Pucks
  • Player Tees
  • Ball Caps
  • Knit Hats

Save Configuration:

After setting up the necessary fields, click Save to apply the configuration. This setup will be used every time a report is created for this type.

Creating a Report After Configuration

Once configured, you can generate a new report by clicking New Report and selecting the specific event or date. The configured settings will be automatically

NBA Game Night Report

Each Game Night reporting will require a configuration for which stores to include, the category groupings, and the drop-down fields. Once configured, the user will create a new report. To do this they will select the event and enter details then save or download details. The export details will be provided separately. 

• The user configures the report (store selection, dropdowns).
• Creates a new report for a specific game day by clicking the New Report button.
• Enters relevant details (e.g., event specifics).
• Saves or downloads the report.
• Edit the generated report from the grid, if needed.

Report Details:

Choose an Event: Event selection dropdown (Single selection)
Game Night Date: Event Start Date (auto-populates based on the event selected)

Opponent: Enter the opponent info (Text Field)

Turnstile: Attendance of the selected event. Auto-populated with any existing data entered during event setup.

Total: Net Total (Without Tax)

% Total: Total Percentage

Plan: Enter the plan, Indicates the budgeted amount of the game. Auto-populated with any existing data entered during event setup.

Value Box: Data Auto populates → Calculated based on the amount entered in Plan → (Total/Plan)* 100

Game Time Temperature: Enter the details (Text Box)

Game Time Weather: Select from the dropdown (hardcoded values)

Premium Giveaway: Radio button (Yes/No)

Giveaway: Select from the dropdown (hardcoded values)

Jersey Worn: Select from the dropdown (hardcoded values)

Jumbotron Retail Spots/Reads: Enter the details (Text Box)

Download Report:  The PDF report includes the sales data for the items that match the configured attributes. For instance, if items A and B belong to attributes 1 and 2 respectively, and the report is configured to include only attribute 1, the PDF will show sales for item A only. In contrast, the grid view displays all sales for the configured store, including items A and B, regardless of the attribute configuration. 

Sync Report: If a report has already been generated and modifications are made afterward, users can simply click the "Sync Reports" button to regenerate and download the report with the updated data. The synchronization functionality has been implemented for all three reports.

NBA Month End Report

Each Month-End reporting will require a configuration for which stores to include, the category groupings, and the drop-down fields. This configuration is different from the one for Game Day Reporting. Once configured, the user will create a new report. To do this, they will select the Month Field and enter details, then save or download the details. 

• The user configures the report (departments, categories, store selection ).
• Creates a new report for a specific month.
• Enters relevant details (e.g., month specifics).
• Create or download the report.

1. When selecting a SINGLE event: When a single event is selected in NBA Month end report - the attendance and plan fields will auto-populate. An update made here will update the original event record (and vice-versa).
2. When selecting MULTIPLE events: When multiple events are selected in the NBA Month end report - the attendance and plan fields will start blank without auto-populating. Manually entering data here will save to the report's PDF, and will NOT change the data in the individual event records.

NHL Game Night Report

Provides detailed sales insights for NHL teams on game days.

Each Game Night reporting will require a configuration for which stores to include, the category groupings, and the drop-down fields. Once configured, the user will create a new report. To do this they will select the event and enter details then save or download details. 

• Configure the report (store choices, category groupings, unit grouping).
• Create a new report for month-end data.
• Specify the event
• Create or download the report.

The Unit Grouping section now calculates Total and % to Total based on the actual quantity of units sold

The # of Units column now displays the true number of items sold instead of sales or revenue values

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Articles in this section

• Item Import Field Descriptions
• Overview
• Merchant Onboarding
• Navigation Bar
• Reports
• Items
• Settings
• Dashboard Overview
• Company
• Register

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