Multiple Vendors Per Item

August 04, 2026 10:19

Overview

The Multiple Vendors Per Item feature allows you to associate up to three vendors with a single item. This provides greater flexibility when sourcing products from multiple suppliers while keeping purchasing and receiving workflows simple and efficient.

Instead of creating duplicate items for different vendors, you can maintain a single item record with one Primary Vendor and up to two additional vendors (Secondary and Tertiary).

Why Use Multiple Vendors?

Many businesses purchase the same product from different suppliers based on availability, pricing, or regional distribution.

With Multiple Vendors Per Item, you can:

Associate up to three vendors with a single item.
Create Purchase Orders and Receiving documents using any assigned vendor.
Search and filter items by any associated vendor.
Maintain a single item record while supporting multiple suppliers.

Managing Multiple Vendors

You can assign vendors while creating or editing an item in the Item Catalog.

Each item supports:

Primary Vendor
Secondary Vendor
Tertiary Vendor

To prevent duplicate assignments, a vendor selected in one field cannot be selected again in another vendor field for the same item.

Where Multiple Vendors Are Supported

Multiple vendor information is available throughout the retailcloud platform, including:

Item Management

Item Creation and Edit
Item Catalog
Item Lookup screens
Bulk Item Update
Item Import and Export
Mass Modification
CTO Items and Components

Purchasing

When creating a Purchase Order, selecting a vendor automatically filters the item list to display only items associated with that vendor, whether they are assigned as the Primary, Secondary, or Tertiary Vendor.

The selected vendor is also reflected throughout the Purchase Order, including the Purchase Order grid and printed PDF.

Receiving

During Merchandise Receiving, selecting a vendor filters the available items to those assigned to that vendor.

Receiving documents, grids, and receiving receipts display the vendor selected for the transaction rather than always showing the Primary Vendor.

Advance Shipping Notices (ASN)

ASN workflows support items assigned to any of the three vendors, including vendor-based filtering and ASN imports.

AP Bills and Vouchers

AP Bills and Voucher workflows support all assigned vendors, allowing documents to be created and filtered using any associated vendor.

Label Printing

Additional vendors are available when selecting items for label printing and within item lookup screens.

Reports

Vendor information is supported across reports and report filters. Reports display the vendor associated with the transaction where applicable, while report exports include all configured vendor fields when required.

Exports

Multiple vendor information is also included in supported utility exports, including transaction, inventory, receiving, and voucher-related exports.

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